The annual on-call agreements are used to supplement the City’s staff resources or to perform specialized services not available within the City.  Having these resources available provides the City with the flexibility to complete tasks or projects in an efficient and timely manner as they are needed throughout the year.

Each agreement is written to provide the total “Not to Exceed” amount for the year, however, actual expenditures under each agreement are authorized by the City through specific Task Orders.  Each Task Order provides a specific Scope of Work, Schedule, and Budget for the work to be completed by the consultant or service provider.  All expenditures associated with these agreements will be in conformance with authorized budgets for the related projects or tasks.

Attached is a table that shows existing agreements that require amendments to increase the “Not to Exceed” amount to accommodate task orders anticipated in 2018. Amendments for agreements that are being amended for time only are not listed.